The Legal Aid Society has an opening for a Court-Based Office Administrator in the Criminal Defense Practice’s Manhattan office. The Office Administrator is responsible for the direct supervision and training of paralegal staff in arraignments and data unit. The Office Administrator also monitors paralegal performance, keeps attendance, and ensures that all work is done in a timely fashion.
The Office Administrator is also responsible for quality control of all arraignment and Law Manager data. The Office Administrator must foster and maintain relationships with court personnel and other agencies. The Office Administrator also assists in the running of the complex, including administration and supervision of support staff, assists with the operational support of the office and staff, including maintaining expense reports, petty cash, leave accrual reports and statistical reports.
ESSENTIAL DUTIES/RESPONSIBILITIES
- Oversee day-to-day courthouse office operations
- Management of day-to-day, general administrative functions
- Monitor arraignment data entry and central files maintenance
- Maintain office facilities and equipment
- Liaise between internal shared services department and external service providers
- Participate in the examination and improvement of internal procedures and computer systems
- Other duties as assigned
Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.
- Cover Letter
- Resume
- Bachelor’s degree or equivalent work experience required
- Must be able to work independently as well as collaboratively with other managers
- Excellent interpersonal, communication, and organizational skills
- Ability to balance and prioritize a challenging workload
- Excellent writing skills
- Excellent computer skills, including Microsoft Office and Law Manager
- Ability to initiate, design, and implement new procedures
- Ability to respond quickly and calmly in emergencies and problem situations is essential
SALARY TRANSPARENCY
The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.
Salary Range/ Salary: $71,536
SALARY AND BENEFITS
The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made.
Click here to read more about the benefits of working at The Legal Aid Society
HIGHER EDUCATION AND LOAN FORGIVENESS
The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.
Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below.
hesc.ny.gov/loan-forgiveness-programs
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.
WORK AUTHORIZATION
All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)
HOW TO APPLY
All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.
As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.