The Federal Public Defender for the Western District of Pennsylvania is accepting applications for the position of Legal Assistant.
The Legal Assistant will provide administrative support to attorneys, including mail processing, client communications, and calendar management. In addition, the position will support the office’s records management needs through the scanning, organizing, and purging of closed case files.
This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Legal Assistant must be able to manage competing priorities, work independently, and communicate professionally with attorneys, staff, and external contacts.
Duties and Responsibilities of the Legal Assistant:
• Records Management:
o Scan and digitize closed case files in accordance with office records retention policies and procedures.
o Organize and label electronic files to ensure accurate retrieval and compliance.
o Review closed files for purging eligibility and prepare materials for secure destruction.
o Ensure sensitive and confidential materials are handled appropriately at all times.
• Administrative Support:
o Maintain attorneys’ calendars, setting appointments as needed.
o Receive, screen, and refer telephone calls.
o Scan and route incoming mail to appropriate destinations.
o Prepare outgoing client correspondence.
o Organize and maintain electronic client files and case histories.
o Deliver and retrieve documents from court as needed.
o Perform photocopying, scanning, shredding, and other case-related duties as assigned.
o Serves as receptionist as assigned.